New Ideas, Methods and Products Series      
Volume IV      

 

Volume II cover image
Licensing/Technology Transfer


INTRODUCTION

A license is simply a special form of contract or agreement. Each party promises to do or pay something in return for the other party doing or paying something too. Those contracts that deal with transfer of technology, or more broadly, intellectual property -- patents, trade secrets, know-how, copyrights, and trademarks -- are generally referred to as licenses. The licensed property can be anything from the right to use Mickey Mouse on "T" shirts or to make copies of the Star Wars movie, to the right to operate under the McDonald's name or to use a patented method of making a microchip or to reproduce, use or sell a piece of software. Software licenses are just one of the many types of licenses. The basic considerations are the same but specific clauses and language are tailored to the software environment.

Basic to any licensing activity is of course a valuable property right to be licensed. Typically this is a patent, copyright, trademark, trade secret or know-how. Before you plan a licensing program, then, you should understand a little bit about each one. For a better understanding of the types of protection afforded by patents, trademarks, copyrights and trade secrets and how to obtain that protection, refer to primers on those topics written and published by the same author: "I. What's Protectable by Patents, Copyrights, Trademarks and Trade Secrets"; and "II. How to Establish Rights in Patents, Trade Secrets, Trademarks and Copyrights".

This primer explains the nature and structure of a license as well as how to evaluate the licensed property to set a royalty. Other primers in the series discuss: what things are protectable by patent, trade secret, trademark and copyright; how to establish rights in patents, trade secrets, trademarks and copyrights; international protection; employee contracts, confidential disclosure agreements, consultant agreements and visitor forms; infringement and litigation; the formal procedure for obtaining patent, trademark and copyright protection; protecting and licensing biotechnology; trade dress: protection for product appearance beyond patent and copyright; false advertising -- what is and isn't permissible; comparative advertising -- what can you say about your competition; software protection and licensing; rights-in-data, patents and copyrights under SBIR and other government contracts; tax and bankruptcy aspects of patents, trademarks, copyrights and trade secrets; and from invention to patent: the inventor's role.


COMMON CONCERNS AND CLAUSES

Typically the term license is used to refer to a number of different types of contracts involving intellectual property, including primarily an assignment, an exclusive license and a non-exclusive license. And that poetic "license" will continue here.

An assignment is an outright sale of the property. Title passes from the owner, the assignor, to the buyer, the assignee. Assignments can take a number of forms. An assignment can be of an entire patent including all the rights under the patent. It can be an undivided fractional portion of all the patent rights (i.e., 30% undivided interest). It can be all the rights embraced by a patent limited to any geographical part of the United States.

A license is more like a rental or lease. The owner of the property, the licensor, retains ownership; the buyer, the licensee, receives the right to operate under the property right, be it a patent, trade secret, know-how, copyright, or trademark. An exclusive license gives the licensee the sole and exclusive right to operate under the property to the exclusion of everyone else, even the licensor. A non-exclusive license, in contrast, simply permits the licensee to operate under the licensed property but without any guarantee of exclusivity. If the licensor can find more licensees he can license them. Others may already be licensed. The licensor himself can operate under the property.

An assignment by definition is exclusive since the assignee is acquiring full right and title to the property. Many licensees prefer an assignment or exclusive license because they want a clear playing field with no competitors in order to maximize their revenue from the property and justify the license cost. Within either of these forms -- exclusive license or non-exclusive license -- there may be included a right to sublicense, which is the right of the licensee to license others. This removes part of the licensor's control over the property and at the same time increases the licensee's liability for not only his own conduct and payment, but that of all his sublicensees too. A sublicense is an important and valuable right which is not automatically conveyed with the primary license right. It must be expressly granted. The term "transferable" in a license means that the license can be transferred as a whole along with the part of the licensee's business to which the license pertains: it does not confer the right to sublicense.

Licensors often prefer a non-exclusive license because it spreads their royalty income over a number of diverse licensees, thereby increasing the chances of a successful return. In addition, if the property is freely available to all credible businesses then no one is left out or disadvantaged. All have an equal chance to compete and the chances are lessened of a lawsuit from a rejected potential licensee.

Great care must be exercised to clearly define the property being licensed. Is it more than one patent or just one patent, or only a part of one patent? Is it just the trademark or the entire corporate image, names and advertising and promotional scheme and graphics? If it concerns copyright, does it cover just the right to copy a book or other printed material in the same print form, or does it include the right to: translate it into another language; adapt it for stage, screen or video; create derivative works; merchandise its characters and events on T-shirts and toys? If it involves know-how or trade secrets, where are they defined? The licensee must be sure that he is getting what he wants and needs. And a licensor must be sure to make clear the limits of his grant. In a software license if the grant is only to use the software, not to modify it or merge it with other software, that must be expressly stated.

Time limits must be unequivocally stated. When a patent is involved, care must be taken not to extend the term of the license beyond the expiration of the patents. Any such arrangement can be considered an attempt to extend the patent right beyond the patent's life and can invalidate the license as well as making the patent unenforceable. Payments should be scheduled for post-patent expiration only if the totality of the business circumstances dictate: for example, if it was done to ease the payment burden and is not truly an extension of the patent exploitation.

If trademarks, copyrights, know-how or trade secrets are involved in addition to or instead of patents and the royalties and other considerations are based at least in part on them, then the patent life limit is not strictly applicable. For example, in one case a license for twenty-five years was upheld against a charge of unlawful extent of the patent monopoly because it was originally predicated on trade secrets which were the subject of a later filed patent application that finally matured into a patent. In many cases, shorter license periods are preferred because it permits the licensor to re-acquire control and the licensee to get out from under the burden sooner if the license is not working out. There is no time period on assignments. Assignments, like diamonds, are forever.

A license may have numerous, different limitations besides time. The unit quantity or the dollar value of products or services sold may be limited. Thus a licensee could be limited to production and sale of only a fixed number or dollar value of the potential product per month or per year. But this approach runs the risk of violating the antitrust law, if, for example, the licensor uses this limitation to control supply and prices in the market.

The license can also be limited geographically. That is, the licensee may be limited to making and selling a patented device only in a single county, state or region. Care must be taken here, too, to avoid conflict with the antitrust laws. And it must be understood that the geographical limits only apply to the first sale. In the case of a patent the licensee can only be restricted to making and selling the patented device in the designated territory. Once the licensee has parted with the product, no further control can be exercised over where it can be used or re-sold. Geographic limitations appear frequently in trademark licenses, especially those involving franchising.

Field of use limitations are quite common too. This limitation restricts the licensee to exploiting the licensed property only in a designated field or market. For example, a license for technology relating to an engine may be limited to separate uses or sizes of engines for each different license. The division could be by use, such as lawn mowers, farm tractors, automobiles, boats and planes, or by size, such as 0-10 horsepower, 11-50 horsepower, 51-500 horsepower. If the licensed property is a trademark or copyright the license might be limited to only wholesale or only retail, or certain types of stores such as discount stores, chain stores, supermarkets or department stores. Or the limitation could be to the type of goods: toys, children's clothing, children's furniture, posters, a TV show, a comic book serialization. In one case a licensee was prohibited from use of a patented product with a specific chemical compound but was permitted all other uses of the product, and this was held a lawful limitation.

Clauses which require a licensee to buy certain supplies from the licensor as a part of the license agreement are often appealing to licensors, but they are not recommended. Such provisions are commonly referred to as "tying" clauses and can violate the antitrust law. To compel a licensee to take one item in order to get another is anticompetitive. However, if there is a valid business reason it may be permissible: the patented machine won't work well without the proper quality supplies. But even in that case the courts prefer that the licensor publish specifications that must be met and then let the licensee purchase its supplies from whomever it wishes so long as the specifications are met.

Avoiding tying is a common problem where the licensed property involves trademarks: trademark licensors are compelled to monitor the product produced and sold or the service provided by the licensee in order to ensure that the public is getting the quality that the licensor has established for its goods or services. When a trademark is assigned or sold with the entire business to which it relates, no further supervision or control need be exercised by the original owner over the subsequent use of the mark. However, if the owner of the mark is merely licensing the mark to another, control must be exercised. Otherwise the transfer is deemed merely a naked license and constitutes an abandonment of the trademark. The rationale behind this is that without the requirement of control the right of a trademark owner to license a mark separately from the business in connection with which it has been used would create the danger that products bearing the same trademark, those of the licensee, would be of diverse quality. If the licensor were not compelled to take some reasonable steps to prevent misuses of his trademark in the hands of the licensees, then the public would be deprived of its most effective protection against misleading use of a trademark. The trademark would no longer be a guarantee of consistent quality established by the licensor. But even with such extreme burdens and consequences on the licensor, courts prefer the public specifications to tying.

The delicate issue of tying can arise in many ways: a licensor requires that a licensee take a license under a patent in order to get a license under a trademark, or under a number of patents in order to get the one patent the licensee desires. Again, however, valid business reasons can excuse such behavior. A licensor offered a license for 1.5% royalty under all of its patents. The licensee refused, for it only wanted a license under one specific patent. The licensor refused to license that particular patent for anything less than 1.5% royalty but was willing to throw in all the other patents along with it if the manufacturer wished. The particular patent that the licensee wished to license had already been licensed to another at a royalty of 1.5%, and if anyone were granted a license at a better rate the original licensee would also have to receive the lower rate. The court held there was no unlawful tying.

Perhaps the most universal concern in negotiating a license is: how do you assign a dollar value to intellectual property? First, you determine what it cost to acquire that property, to build that property. There is the research and development cost involved in coming up with a new invention; there is the design cost of coming up with a new trademark or copyrighted work; there is the cost of commercializing the invention; there is the cost of advertising and promoting the trademark or copyrighted work, which can run into millions of dollars a year; and there are always incidental costs, like the legal costs, engineering costs, and accounting costs. All of these are hard costs that went into creating the property.

Second, you can determine how this intellectual property affects the profitability of the product or the business. Can you charge more because you have a famous name, or because of the new features that your invention has bestowed on the product? Can you cut costs because of the new technology of the invention? If you can, you determine dollar values for those figures.

You might also determine how much your intellectual property increases your gross revenues by opening new markets or by getting a greater percentage of established markets. All of these figures can be converted into dollar amounts for valuation.

Now you might say this is all speculation, a kind of science fiction. But have you read any business plans lately? Their projections of geometrically increasing sales, revenues and number of employees are a bit soft too, but they do create a place to start and they do have a factual basis. And the other party will be running its own set of numbers, so each party has a place to start. Then the arms-length bargaining will decide the final value of the property.

While a "typical" royalty rate for a non-exclusive license for patents, trade secrets or know-how is universally stated to be 5%, that rule is honored in the breach as much as in the keeping. Non-exclusive license royalty rates in patent licenses can be 10%, 20%, 25%, or even higher. And exclusive license royalty rates always tend to be higher because the licensee is getting total exclusivity and the licensor is at risk if the licensee does not perform. Exclusive licensors generally demand initial payments for the same reason. In determining a reasonable royalty as a damage award in an infringement suit, courts have considered: the remaining life of the patent; the advantages and unique characteristics of he patented device over other prior devices; evidence of substantial customer preference for products made under the patent; lack of acceptable non-infringing substitutes; the extent of the infringer's use of the patent; and the alleged actual profit the infringer made which is credited to the patent.

In one case a jury awarded a royalty rate of 28% which was later reduced by the court. In other cases courts have awarded a 25% royalty (when the parties asked for 48% and 3%) and 8% (when the parties sought 40% and 3.4%). One court announced that as a general rule of thumb a royalty of 25% of net profits is used in license negotiations. In one celebrated case the courts in determining whether the royalty charged was reasonable considered the fact that in one licensee's locale the shrimp were smaller than in the other licensee's, and so more shrimp had to be peeled to make a pound. Thus a per-shrimp royalty heavily burdened one licensee, while a per-pound royalty heavily burdened the other licensee. Royalty setting does not always lend itself to a simple approach.

Trademark royalties vary widely with the scope of the rights converted from a mere license to a total business franchise package. Copyright royalties are in the neighborhood of 15% for authors of books and games including video games, but these, too, vary widely as a function of the nature of the rights conferred: movie rights to Stephen King's latest thriller, merchandising rights to Roger Rabbit for children's underwear.

The length of time or term of the license is critical in setting royalties, too. The longer the term, the longer the licensor is at the mercy of the licensee's ambition. This drives up the price, both lump-sum, up-front payments and royalty schedules. Geographical coverage counts, too. The more of his exclusive territory he gives up the more the licensor will demand. Uncertainty in the market place for the licensed property due to an untested product, environmental concerns, or FDA approval drives down the price, while savings in manufacturing and sales costs, or a famous trademark, or a "hot, new property" like E.T. drives up the price. A new feature that makes the product more appealing without great increase in cost will also tend to increase the royalty rate or up-front payment.

Care must be taken in setting the basis of the royalty. It is tempting to strike right at the heart of the matter and settle on a royalty, for example, of one half the savings or one tenth of net profit. But these are uncertain and changeable quantities which create the opportunity for mischief and misunderstanding. It is better to translate those values into the equivalent percentage of the selling price, the most visible and easily ascertainable figure. Separately, care should be taken to choose a fair and proper royalty base. It is generally not fair to claim a royalty on a one million dollar system based on the inclusion of a $100 patented component. On the other hand, if that $100 component is the very thing that makes the million-dollar system work and makes it appealing and saleable, it would be unfair to base the royalty only on the $100 component.

In any commercial agreement in which the consideration promised by one party to the other is a percentage of profits or receipts or is a royalty on goods sold, there can be found nearly always an implied promise of diligent and careful performance and good faith. But licensors generally seek some way to ensure that the licensee will use his best efforts to exploit the property and maximize the licensor's income. One approach is simply to add a clause in which the licensee promises to use his "best efforts". Another approach is to compel certain achievements by the licensee. The license may require a minimum investment in promotion and development of the property. That may be expressed in dollars, man hours or even specific stated goals of performance or sales. Or the simpler approach of a minimum royalty can be employed: the licensee pays a certain minimum dollar amount in running royalties annually, whether or not the licensee's sales actually support those royalties. Not a pleasant condition for the licensee but a lot of peace of mind for the licensor.

Perhaps the best insurance for performance is a competent, enthusiastic licensee. A little preliminary investigation of the licensee: net worth, credit rating, experience, reputation, manufacturing/sales capability, prior successes/failures, can assuage a lot of fears and eliminate risky licensees. A reverter clause which evicts the licensee and returns control to the licensor upon unmet goals is the ultimate protection. Often the licensor's greatest concern is that the licensee might now or later sell one or more competing products so that there arises a plain conflict of interest. A non-compete clause can prevent this, but antitrust dangers are raised by such clauses and licensees do not like this constraint on their freedom. Other approaches are safer, e.g., minimum performance levels.

The license should make clear that there is no implied grant under any other property of the licensor. But the licensor must be sure to convey in the license all the rights necessary to fully effect the purpose of the license. Granting a license under a patent while holding back on another dominant patent or important improvement patent is not only inviting trouble, it could raise more serious issues of misrepresentation or fraud. Even selling a patented machine may imply a license to make the patented device produced by the machine. For example, when the owner of a patent on a machine and method for making certain duct work out of specially shaped segments sold the machine to duct fabricators, they were free to practice the invention using specialty parts supplied from competitors of the patent owner, and neither the fabricator nor the supplier were guilty of infringement because the sale of the machine implied a license to complete assembly of the ducts according to the patent.

Grant-back clauses are those that compel the licensee to assign or license back to the licensor any new properties developed by the licensee. Licensors do this so they will not be cut out of their own technology by the march of progress. Licensees object because they do not wish to perpetuate the dominance of the licensor nor to share the innovations that only they have funded. Antitrust issues can arise if the grant-back is of an assignment or exclusive license, especially if the licensor has a right to sublicense and uses this perpetual technology lifeline to control a segment of an industry. A mere non-exclusive license for the purpose of permitting the licensor to keep a level playing field is generally acceptable.

Generally there is included in each license a provision that the license is not transferable by the licensee: the licensee cannot assign the license. This is done to prevent the licensor from suddenly finding himself in bed with a licensee he did not choose or approve, one who might be his largest and toughest competitor and whom the licensor would never have licensed. However, the constraint on transferability of the license is not without limitations. For example, the licensee cannot be prevented from transferring the license along with the sale of the business to which the license pertains. A right of first refusal to the licensor sometimes alleviates the problem, as do short license terms.

Very often licenses are the result of litigation or threatened litigation. Especially in these cases a release for past infringement should be included. This simply ensures that the licensee cannot be sued for damages accrued prior to the date of the license.

A marking clause is normally required by the licensor. Such a clause requires the licensee to accompany each use of the trademark or copyright or each product embodying a patented invention with a suitable notice identifying the patent number or announcing the trademark or copyright protection. This not only avoids any misunderstanding as to ownership of the property, but also bestows certain rights against copiers not otherwise available: a patent infringer is not liable for damage if he had no notice of the patent, unless the patented product was marked with the patent number.

The desire for a fair and even playing field normally dictates the inclusion of a "most favored licensee" clause, which promises that if a later licensee is given a license on better terms than an earlier licensee, then the earlier licensee has a right to insist on those better terms for itself.

A warranty clause compels the licensor to state that he has all right, title and interest in the property necessary to undertake this licensing agreement: there are no other licensees (if this is an exclusive license), there are no other prior commitments, the government has no rights, and other similar assurances. Basically the licensor guarantees that he has the right to give what he is giving.

Serious problems can arise when an infringement occurs. Who will sue the infringer? Who will pay for the litigation? Who will choose and control trial counsel? Who will share in any recovery and how will it be proportioned? All of these concerns are handled in one or more clauses under the heading of obligation to sue infringers.

Of no less importance is the handling of new properties which are created under the license. Who is to pay for the filing for new trademarks and copyrights and patents? Who will choose and supervise the patent attorney chosen? The licensee may, as the licensor, wish to see the property strongly upheld in any litigation in order to strengthen the licensee's position against its unlicensed competitors. But there are conflicting interests here, too. While the licensor wants to sustain his property against infringers, the licensee may hope that the scope of coverage of the property is narrowed or eliminated so the licensee can be free from the need for a license. The same conflict is possible in pursuing patent, trademark and copyright protection initially. Broad coverage granted by the U.S. Patent and Trademark Office or the Copyright Office will benefit the licensor but not necessarily the licensee.

The use of the licensor's name on or in connection with the licensed property should be clearly defined. In some cases the licensor desires its name to be used fully and properly. In other cases the licensor may allow its name to be used only in specific forms and in limited situations, or may not allow its name to be used at all. The licensee may have similar desires. These issues depend on the party's need to promote its name on one hand and to protect its reputation and limit its liability on the other hand.

The responsibility for defending against, and indemnification for, product liability suits is an ever-growing concern. A licensor can be liable for the deeds of its licensee if the licensor's technology is used in the product or even if only the licensor's name or trademark is associated with the product. A clause that defines each party's responsibilities and duties is useful to minimize disputes if such problems arise.

Confidential disclosure clauses are necessary in nearly every license agreement, especially those involving trade secrets, know-how and patent applications. Such clauses are not only necessary in protecting the property which is the subject of the license, but also of all the technical, business, financial, marketing and other information that the parties will learn about each other during the license term and even during negotiations before the license is executed.

A clause defining adherence to government regulations is also a commonly needed provision. Who must obtain FDA approval? Who must obtain the export license? approval from the State Department regarding the munitions list? Who is liable for the proper labeling? importation taxes? export fees?

There should be a clause that defines the circumstances -- time, conditions, notice -- under which each party can terminate the license. Typically the licensee can elect to terminate after some initial period of time and the licensor can terminate upon any default in payment or other obligations by the licensee. Each party can terminate upon a breach of the agreement by the other. And the license normally terminates or expires automatically after a predetermined period.

No license is complete without reporting and payment provisions. The licensee must report sales or use of the licensed property periodically (monthly, quarterly) in written statements setting forth the number and dollar value of sales, for example, in the case of a patented product. Payment is made according to that report within a predetermined period. The licensor has the right to inspect the licensee's books at reasonable times to ensure that the reports are honest and accurate. Variations in the amount of royalties paid of more than some stated percentage, e.g., 10%, often requires a penalty such as twice the deficiency, for example, or payment of all audit costs.


FOREIGN LICENSES

The foregoing clauses and concerns pertain generally to all licenses, domestic U.S. as well as foreign. There are other clauses which are more peculiarly suited to foreign agreements.

Geographic divisions may be more readily applied and more essential in order to abide by the somewhat different treatment of intellectual property in each country. The manufacture and use of the patent, trade secret and know-how based product may be limited to the U.S., but sales may be permitted worldwide.

Payment must be defined as to the currency in which it will be made as well as who will pay any taxes or transfer charges.

Government approval for transfer of royalties and repatriation of capital must be provided for between the parties. Some countries subsidize their own companies who can then sell below market price.When dealing with a licensee who has that subsidy available the licensor will insist on a clause that grants him the same subsidy as the licensee or denies it to the licensee in order to maintain a level playing field in world markets.

Provision must also be made for the particular currency in which payment will be made. Indexing, such as to the price of gold, may also be included. Language must also be included to condition the effective date of the license on the date when all government rules and regulations of all involved countries have been met: when the U.S. government approves the export of the technology, the license is registered with the proper authorities, and the foreign government approves the license.

Generally a force majeure clause common in European countries is employed to excuse defaults when external events -- war, insurrection, strikes, shortages, lightning, flood -- prevent performance. A clause designating the official language of the original license document and of any counterpart originals as well as the controlling language in case of dispute is often included. Finally, a clause which specifies the country whose laws are to apply in resolving any dispute is added to remove any possible source of confusion in interpretation of the license.


CONCLUSION

A license agreement is a special form of contract in which each party promises to do something in consideration of the promises of the other party. It is based on a business understanding between the parties and common sense applied to attain the business goals. But it is more difficult and complex than normal contracts because its subject matter, intellectual property -- patents, trademarks, copyrights, trade secrets and know-how -- are very unique forms of property. The properties require special action for their creation and maintenance. And great care is necessary in licensing such properties to maximize their returns and prevent their loss.

 
 
 
 
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Iandiorio & Teska  260 Bear Hill Road  Waltham, MA 02451
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Iandiorio & Teska  260 Bear Hill Road  Waltham, MA 02451
Telephone: 781.890.5678   Fax: 781.890.1150    Email: admin@iandiorio.com
Copyright © 1996 - 2002 Iandiorio & Teska.  All rights reserved.
This web site may be considered an advertisement in some jurisdictions.